Vendor Policies & Procedures

Beverages

Unless explicitly authorized in writing, no vendor or sponsor may sell, distribute, or provide samples of:

• ✗Alcoholic beverages
• ✗Carbonated soft drinks
• ✗Bottled water
• ✗Iced tea
• ✗Bottled fruit juices

This policy will be strictly enforced. Violation will result in immediate termination and forfeiture of space.

Booth Setup & Space

• •Each vendor is allocated a 10ft x 10ft booth area.
• •All vendors must operate strictly within their assigned space.
• •No tables, racks, or displays may extend beyond designated boundaries.
• •Vendors requiring additional display or storage space must purchase an additional booth.
• •Booth setup must comply with safety and fire regulations as directed by event management.

Vendor Selection Process

Merchandise & Product Regulations

• •Vendors may only sell items pre-approved during registration.
• •Any offensive, discriminatory, or inappropriate merchandise is strictly prohibited.
• •All signage and products must be contained within the booth area.
• •Management reserves the right to evaluate all merchandise for quality, relevance, and brand alignment with Beyond Kontrol.
• •Vendors found distributing or sourcing from suspended or terminated sellers will be removed immediately.
• •Food vendors must provide valid health and food permits during setup.

Signage & Electricity

• •Only professionally printed signs are allowed — no handwritten signage.
• •Electricity will be provided with one power outlet and basic lighting per booth.
• •Additional electrical requirements must be requested in advance.
• •Vendors will receive scheduled access times for setup and site entry.
• •All vehicles must exit the event site by 10:30 a.m. on the event day.

Clean-Up & Security

• •Vendors are responsible for maintaining clean and organized spaces throughout the event.
• •All trash and materials must be disposed of properly before leaving.
• •Beyond Kontrol will provide limited overnight security, but management is not liable for lost, stolen, or damaged items.

Pets & Music Policy

• •No pets are allowed on event premises, including vendor booths.
• •Vendors using music or sound must ensure it does not exceed 20 feet beyond their space.
• •All sound use must be pre-approved by the event management team.

Beyond Kontrol Branding & Logo Usage

• •Vendors may not use the official Beyond Kontrol logo, name, or artwork on any merchandise or promotional materials without written authorization.
• •Any unauthorized use will lead to immediate removal and potential legal action.

Documentation Requirements

No applications will be processed without these required documents.

Compliance

By submitting your vendor registration, you acknowledge that:

• ✓You have read, understood, and agreed to all policies.
• ✓You accept that Beyond Kontrol management's decisions are final in all vendor-related matters.
• ✓Failure to comply with these policies may result in immediate dismissal from the venue without refund.